HRMS

The HRMS system is a complete integrated system for managing the entire life cycle of the staff. Right from recording staff profile to processing payroll and relieving of the staff, all activities are done smoothly by this system. The process starts with the recruitment of the staff where job vacancies are raised and filled throughout the recruitment period of the institute as per requirement. The database of all types of staff can be maintained and updated from time to time including their personal details, work experience and reimbursements/insurance policies. Their leaves/attendance balances can be maintained and marked on daily/cumulative basis. There is comprehensive work flow to evaluate the performance of staff and take decisions regarding their appraisals. Employee feedback forms, exit interviews, relieving letters can be processed and maintained in the system.

Recruitment

This module is meant to simplify candidate management and overall hiring process. It is a powerful and user-friendly tool for hiring the right talent through the process of Requisition, Vacancy and Applicant management. Job requisition can be raised for hiring manpower. After approval job vacancies can be generated and posted online. The job response received can be compiled and analysed. Scheduling of interviews and sending intimation letters/messages can be through the system. Performance of candidates can be evaluated for final selection. Job offers can be generated and printed or sent through email. Additionally, this module can be used to manage campus interviews and external recruitment agencies.

Staff Management

Acting as a central repository of employee data, this module enables the HR manager in maintaining staff details, their movements between branches & departments, probations, contract extensions, promotions, transfers, retirements, exits by simplifying the documentation and reviewing processes. A comprehensive search is provided for retrieving employee information. The module provides leave reports, attendance report, skill metrics, health records and monetary data. Customized employee reports can be generated based on any selection criteria.

Leaves & Attendance

This module automates timekeeping & attendance related processes. It helps improve the workforce management and minimize errors in enforcement of organisation’s attendance policies through employee timesheets. It can be integrated with biometric or RFID devices. Linked to it is the Absences / Leaves module which provides a comprehensive leave tracking system. Here leave types, day-offs and holidays can be defined. It automates application approval process and displays information on leave entitlement, balance, history etc. The leaves summary of all or a group of employees can be viewed.

Payroll

The payroll module automates the salary generation process by gathering data from the human resources and time keeping modules to calculate monthly salary. It takes into account a wide range of variables such as attendance, travels, staff benefits, insurances, loans, conveyance, concessions, taxes, etc. There is option for payroll based on sixth pay commission as well as seventh pay commission regulations of government of India.

Exit Management

Manages the employees’ exit and termination processes. It initiates the separation process, leads the employee through the formalities, gets through necessary documentations, relapse the various Staff Insurance permissions and accesses to confidential areas at work, receives and records the valuable feedback from the employee about the organization.

Staff Portal

It provides a gateway for employee to interact with the organisation. On this portal the employees can view & update personal information, view pay structure, view/ print salary slips, get reimbursement/ payment details, PF details, tax information updates, etc. The employees can submit leave application and view approval status as well as leave balances. They can also submit time sheets & updates for assigned tasks or their self appraisal assessment. Information on organisation structure, staff directory, etc. is also available. Through Helpdesk interface employees can communicate various feedbacks, suggestions, issues related to payroll, facilities, etc. to the authorities and other support departments and get the queries resolved.

Benefits & Reimbursements

symphonyX provides centralized management and tracking of all travel requests, approvals and reimbursements as per defined policies. This module enables your staff to submit and approve all requests, along with estimated costs, from a single window. They can also view the benefits provided to them like mobile expenses, insurance policies, mediclaim etc.

Pension & PF

symphonyX seamlessly handles the processing of the Employees’ Provident Fund (EPF) and EPS ( Employee pension scheme). Administrating the employees’ Pension and PF is not an easy task, the HR and accounts department work together to calculate the same for the staff.

Performance Appraisal

There is comprehensive work flow to evaluate the performance of staff and take decisions regarding their appraisals. The salary increments/raise given to staff can be easily applied. The performance appraisal forms/templates (as desired by the institutions) can be stored and maintained in the document repository and circulated to the staff whenever required. The same can be viewed, filled and submitted by the staff on their staff portal and shared back with the HR and immediate supervisor.

Document Repository

Uploading the same documents repeatedly could be tiresome. symphonyX provides you with the option to maintain a document repository where the HR can store all the previous years forms, templates, employees’ data, their submitted documents and access them by a single click. Not only does it reduce paperwork and file maintaining but also makes the HR work more efficient.